I’ve worked with some truly brilliant recruiters. They know how to manage complexity, build trust with hiring managers, and guide candidates through messy processes with empathy and precision. But even the best recruiters are still buried in admin-heavy workflows that haven’t kept pace with the rest of our industry. We’re not talking about a skills gap. We’re talking about a workflow gap. A time gap. A headspace gap.
What Prompting Does Differently
New tech launches weekly. AI tools keep shifting. Platforms update. Features disappear or change names. Everyone’s scrambling to keep up, constantly learning, testing, and adapting – and honestly, it can be exhausting.
Prompts are the one thing that stays useful across everything. You can use them inside bots, Copilot, AI agents, ATS plugins, workflow tools, content generators, even code. I’ve used the same core prompt across five different platforms to generate candidate insights, create process improvements, or build smarter automation. It’s not about the tool, it’s about how you talk to it.
A well-crafted prompt gives structure to your thinking and takes the pressure off the blank page. It doesn’t take away your expertise, it amplifies it. It lets you start from 70% instead of zero. You’re still the one making the judgment calls, but the process becomes smoother, more consistent, and faster.
A Prompt I Personally Use
One of the prompts I come back to again and again is this one for writing warm, personalised outreach messages to candidates. It’s designed to work across industries, seniorities, and platforms. Whether you’re working through LinkedIn, your ATS, or even integrating it into an AI assistant, this prompt helps you write an email that actually sounds like you and invites a real conversation. It’s professional, human, and gives the candidate a reason to connect.
Use it to introduce your company’s values, acknowledge the candidate’s experience, and open the door to a confidential, respectful conversation about what might be next. I’ve used it dozens of times and it works each time.
This Prompt is Designed to write a warm, personalised outreach messages to candidates.
#CONTEXT:
This ProPrompt helps in drafting a personalized and engaging message to potential candidates, introducing them to your company’s values, culture, and opportunities. The output provides a warm welcome, highlights the potential career growth, and invites the candidate to a confidential conversation about future possibilities within the company.
#ROLE:
As a talent acquisition specialist, your role is to establish a connection with potential candidates, introduce your company’s mission and values, and align the candidate’s career goals with your company’s offerings. The message should be professional, welcoming, and geared toward fostering a meaningful conversation about future career opportunities.
#RESPONSE GUIDELINES:
Greeting and Introduction:
Begin by addressing the candidate by name, introducing yourself, and extending a warm welcome on behalf of the company.
Company and Role Introduction:
Introduce your company and explain its dedication to aligning exceptional talent with impactful roles. Highlight your position and express enthusiasm in engaging with professionals like the candidate.
Aligning Candidate with Company Values:
Discuss the importance of engaging with high-performing professionals who share your company’s vision. Emphasize the value your company places on growth, learning, and skill development.
Understanding the Candidate’s Journey:
Express interest in learning more about the candidate’s career journey, their time with their current employer, and their future aspirations.
Commitment to Diversity and Growth:
Share your company’s commitment to fostering an inclusive and diverse environment where every team member feels valued. Highlight your company’s dedication to growth, innovation, and customer focus.
Invitation to Confidential Conversation:
Offer to have a confidential conversation with the candidate about future opportunities within the company. Reassure them that all correspondence will remain private.
Call to Action and Closing:
Invite the candidate to reach out with any questions or for further information. Express excitement about hearing from them and exploring opportunities together.
#TASK CRITERIA:
– Greeting and Welcome: Address the candidate by name and introduce yourself warmly and professionally.
– Aligning with Company Values: Highlight the company’s core values, such as innovation, growth, and diversity.
– Interest in Candidate’s Journey: Show interest in the candidate’s career journey and future goals.
– Commitment to Inclusivity: Emphasize the company’s commitment to creating an inclusive, supportive work environment.
– Confidential Conversation Offer: Invite the candidate for a private discussion about potential opportunities within the company.
– Call to Action: Provide your contact details and encourage the candidate to reach out.
#INFORMATION REQUIRED:
Enter Candidate Name: {Enter Candidate Name}
Enter Your Name: {Enter Your Name}
Enter Your Position: {Enter Your Position}
Enter Candidate’s Current Company: {Enter Candidate’s Current Company}
Enter Company Name: {Enter Company Name}
#OUTPUT:
A tailored, engaging candidate outreach message that highlights your company’s values, growth opportunities, and inclusive environment. It invites the candidate to a confidential conversation about future possibilities while establishing a positive, professional connection.
Disclaimer:
Note: To use this prompt, make sure you update the content inside the curly brackets { } with your own role-specific details. You’ll need to paste in or attach a Job Description or Position Description — or even selected parts of it — to activate the sourcing engine inside the prompt.
Note: If you have a specific role you’re hiring for, just add Enter Role Vacancy Name: {Enter Role Vacancy Position Title} to the #INFORMATION REQUIRED list.
Special Thanks To ProPrompt
This prompt is courtesy of Marrin-Boyd Andrews, Global Talent Sourcing Manager at Fonterra and Founder of ProPrompt.
The future of recruitment isn’t just about having one good prompt. It’s about building Prompt Stacks – complete, role-ready sets of prompts that cover every part of your workflow. From search to shortlist. From pitch to placement. When recruiters have access to prompt stacks tailored to how they work, that’s when the real shift happens. That’s how we scale quality without sacrificing time.
You’ll find more on www.ProPrompt.store
